- Office for mac 2011 calendar sharing mac os#
- Office for mac 2011 calendar sharing software#
- Office for mac 2011 calendar sharing series#
- Office for mac 2011 calendar sharing free#
Having more than one delegate can cause errors in your calendar. If you delegate your calendar, choose only one person: Don't make everyone a delegate of your calendar. In that case, you can delegate your calendar. You might want someone else to manage your calendar on your behalf, for example, an assistant who can accept or decline meetings for you. However, you can easily share your calendar with your team if you want them to be able to see all of your meetings and appointments.
Office for mac 2011 calendar sharing free#
You might not need to share your calendar, because everyone in your organization can see when you are free or busy but not necessarily see the content or subject of the meetings and appointments. To do this, click the Recurrence button and change the end date.
Office for mac 2011 calendar sharing series#
When a series of meetings has run its course, rather than cancel the meeting, which will remove all historical instances of the meeting, change the recurrence pattern to end on the last occurrence of the meeting.
Office for mac 2011 calendar sharing mac os#
If you are presenting and some people are remote, you can share your screen with other computer users with the Mac OS System Preferences called Sharing. If you are collaborating on a document and everyone is in the same room, use the Track Changes and Comments features in Word. The tool that you use to collaborate during a meeting depends on the location and access of your participants. Instead, create a new task with the name of the meeting: copy each message into the task. If you have more than three messages to discuss, don't flag each one because they will pollute your task list. If you have a message you want to discuss at a meeting, flag that message for the day of the meeting and mark it with the category. If you want to discuss a set of messages or just one message… This task will become your agenda for the meeting.Īfter the meeting, mark the task complete, and create new tasks for your action items. As the meeting date approaches and discussion points come up, add comments, bullets, and thoughts to the task as they occur to you. Preparing an agenda: Let tasks is your central spot for agenda items.Ĭreate a single task, mark it with the category, and set the Start Date or Due Date to the date of your meeting. If all of the attendees are connected to your corporate network, put the documents on a SharePoint site or on a shared network drive.ĭon't send attachments in your meeting requests. In preparing for a meeting, often there are documents to be shared before or during the meeting. Tip: If you are traveling to the meeting location, schedule travel time on your calendar before and after the meeting.
Office for mac 2011 calendar sharing software#
Not everyone has a phone or the proper electronic meeting software and equipment. Non-electronic items will be shown or passed around. It is the first time this group will be working together. To view Scheduling when composing a meeting request, do the following: A red vertical line represents the end of the meeting. A green vertical line represents the start of the meeting.
The free/busy grid shows the availability of attendees. Use Scheduling to view all meeting attendees availability. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources.Ĭhoose a time when everyone can meet by looking at the invitees' free/busy information in Calendar. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. Only invite people who need to be involved. More than 10 relatively long messages have gone back and forth among several people.ĭiscussion, brainstorming, or collaboration is needed.Ĭall a meeting when it is the most efficient way to move forward, and be clear what the objective of the meeting is before you call the meeting. When is it appropriate to call a meeting?Ī new group of people is working together for the first time.
To learn about the specific parts in the series, refer to the See also links at the bottom of the page. This article is part of a series Best practices for Outlook for Mac 2011.
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